How to Check GST ARN Status and Submit Documents Required for GST Registration?

The Goods and Services Tax (GST) introduced by the Indian government has streamlined indirect taxation while ensuring transparency and ease of compliance for individuals and businesses. As part of the GST registration process, individuals or businesses receive an Application Reference Number (ARN), a unique identifier that helps track the status of the registration application. If you’re wondering how to check your GST ARN status, as well as how to submit the documents required for GST registration, this article will guide you through the process step by step.

Understanding GST ARN

Before diving into the steps to check GST ARN status, it is essential to understand what ARN means in the GST framework. ARN refers to the Application Reference Number assigned to applicants after successfully submitting the GST registration application online. This number is unique and generated on the GST Portal as a confirmation of the application submission. It plays a crucial role in tracking and monitoring the status of your registration application.

Importance of GST ARN in the Registration Process

1. Tracking Application Status: ARN allows applicants to track the progress of their GST registration application on the portal, giving insight into whether the application is successfully processed or requires further action.
   
2. Future Communication: ARN is referenced in all correspondence regarding the GST registration process.
   
3. Proof of Submission: ARN serves as proof that the GST registration application has been submitted successfully.

How to Check GST ARN Status?

Checking your GST ARN status is a straightforward process, thanks to the official GST Portal, which offers a convenient way to monitor your application’s progress. Below are the steps to check the GST ARN status:

Step 1: Visit the GST Portal

Go to the official GST Portal at www.gst.gov.in.

Step 2: Navigate to the “Track Application Status” Option

• On the homepage, locate the Services section.
• Under “Registration,” click on Track Application Status.

Step 3: Enter the Required Details

• In the “Track Application Status” window, input your ARN in the provided field.
• Solve the CAPTCHA Code for verification.
• Click the Search button to proceed.

Step 4: Monitor Application Progress

The portal will display the status of your GST registration application. The possible statuses you may encounter include:

1. Pending for Processing: The application is submitted but awaiting review by the GST authorities.
   
2. Approved: The GST registration application has been successfully processed and approved.
   
3. Rejected: The application was not approved, typically due to errors or missing documents in the submission.
   
4. Notice Issued: Authorities may require clarification or additional documents before proceeding.

Common Issues While Tracking GST ARN Status

Sometimes, you may face challenges while trying to check your GST ARN status. Below are some common issues and the recommended solutions:

1. Incorrect ARN: Verify that you entered the correct ARN without any typos.
2. Technical Issues on the Portal: If the portal is temporarily down, try again later.
3. Application Not Uploaded: Ensure your application was submitted correctly initially.

Documents Required for GST Registration

GST registration is a mandatory requirement for businesses and individuals meeting specific turnover thresholds. The process involves submitting certain key documents based on the type of business entity and registration category. Below is a detailed list of documents required for GST registration, categorized based on the entity type:

For Proprietorship

• PAN Card: The PAN card of the proprietor.
• Aadhaar Card: Identity proof of the proprietor.
• Address Proof: Valid address proof such as property tax receipt, electricity bill, or rent agreement.
• Bank Details: First-page copy of the passbook, canceled cheque, or bank statement.
• Photograph: Recent passport-size photo of the proprietor.

For Partnership Firms

• PAN Card: PAN card of the partnership firm.
• Partnership Deed: A copy of the deed signed by the partners.
• Address Proof: A document providing the firm’s business address.
• Identity Proof of Partners: PAN and Aadhaar cards of all partners.
• Bank Details: A cancelled cheque or bank statement.
• Photographs: Passport-sized photographs of all partners.

For Private and Public Companies

• PAN Card: PAN card of the company.
• Certificate of Incorporation: A copy of the company’s incorporation certificate issued by the Registrar of Companies (ROC).
• Memorandum and Articles of Association (MOA and AOA).
• Board Resolution: Authorization to apply for GST registration signed by the Board of Directors.
• Identity Proof of Directors: PAN and Aadhaar cards of all directors.
• Address Proof: Valid address proof such as property tax receipt, electricity bill, or lease agreement.
• Bank Details: Canceled cheque or bank statement.
• Photographs: Photographs of all directors.

For Limited Liability Partnership (LLP)

• PAN Card: LLP’s PAN card.
• Certificate of Formation: Formation document issued by the Ministry of Corporate Affairs.
• LLP Agreement: A copy of the LLP agreement.
• Identity Proof of Partners: PAN and Aadhaar cards of all partners.
• Address Proof: Proof of the place where business activities will take place.
• Bank Details: Canceled cheque or account statement.
• Photographs: Passport-sized photographs of all designated partners.

For Individuals (Casual Taxpayer)

• PAN Card: Personal PAN card.
• Aadhaar Card: Identity proof.
• Address Proof: Residential and business address proof.
• Bank Details: Cancelled cheque or account statement.
• Photograph: Passport-sized photo of the individual.

For Trusts and Societies

• PAN Card: Trust or society’s PAN card.
• Registration Certificate: Proof of registration with relevant authorities.
• Address Proof: Valid business address proof.
• Identity Proof of Trustees: PAN and Aadhaar cards of the trustees or members governing the trust.
• Bank Details: Cancelled cheque or bank statement.
• Photographs: Passport-sized photos of trustees.

How to Submit Documents for GST Registration?

Now that you have an understanding of the documents required for GST registration, here’s how to submit them:

Step 1: Gather All Required Documents

Ensure all required documents are collected and verified as per the GST registration category applicable to your business entity. Any errors or missing documents can delay your application process.

Step 2: Visit GST Portal for Application

Navigate to the official GST Portal (www.gst.gov.in) and click on Register Now under the Services section.

Step 3: Fill Out the Application Form (GST REG-01)

• Provide all the necessary details, including the name of the business entity, address, contact information, and bank details.
  
• Specify the type of GST registration you’re applying for — regular, composite, or special category.

Step 4: Upload Documents

• Use the portal’s upload feature to attach all the required documents. Ensure all files comply with the format and size specifications outlined on the GST Portal.
• Documents must be clear and legible to avoid application rejection.

Step 5: Verify with DSC or E-Signature

Once the documents are uploaded, verify your application using a Digital Signature Certificate (DSC) or Aadhaar-based e-signature as required.

Step 6: Receive ARN

After submitting the application, you’ll receive an ARN number. Use this number to track the progress of your GST registration application as discussed earlier.

Tips for Smooth GST Registration Process

1. Double-Check Documents: Before submission, double-check to ensure all documents are correct, complete, and up-to-date.
   
2. Stay Updated: Keep track of notices or requirements issued by GST authorities.
   
3. Seek Professional Help: If you’re unfamiliar with compliance procedures, consider consulting a GST expert or tax consultant.

Conclusion

Having an ARN number and tracking GST ARN status are crucial components of the GST registration process. Knowing the documents required for GST registration ensures a hassle-free application submission. With the GST Portal, you can efficiently manage your registration process from tracking your application to uploading necessary documentation. By following the steps outlined in this article, you can ensure a seamless registration experience, saving time and effort while complying with India’s taxation requirements.

Whether you’re an individual, a proprietor, or the head of a larger organization, understanding and completing GST registration is a pivotal step towards business governance and compliance. Utilize the resources and tools available to simplify the process and ensure your business continues to thrive under the GST regime.